This app helps you manage your time and build habits for $30 for life

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A 2018 study examines how people decide which task to pursue when confronted with various choices and decisions. President Eisenhower, known for his exceptional productivity and ability to handle eisenhower time management matrix time-sensitive tasks, inspired this time management matrix. The primary goal of the Eisenhower Matrix is to help you focus on what truly matters, enabling you to work smarter, not harder.

  • The matrix helps individuals prioritize their tasks and manage their time more effectively by categorizing them into four quadrants based on their level of urgency and importance.
  • Open the “Today’s Tasks” list and start adding the tasks that need to be completed right away.
  • Important tasks are those that contribute to long-term goals and add to the quality of life and work.

Operations teams strive to optimize and gain efficiency across the business, and can do the same for their own projects with our template. What’s the secret to more productive design and creative projects? No matter the project, human resources teams can use our template to set priorities, track progress, and streamline recurring work. Encourage team members to regularly review and update their task priorities.


Use the filter option in Float to find team members with the skill and availability to take on a task. Breaking down these tasks into smaller steps can help overcome procrastination and ease anxiety. Fit them into several 25-minute time boxes using the Pomodoro Technique. Alternatively, you can block out some time at the end of the week.

To keep your important tasks top-of-mind, add your Urgent & Important and Important & Not Urgent filters to your favorites. They’ll show up at the top of your navigation menu for easy access. If you have a lot of tasks, you can quickly assign labels to multiple tasks at the same time.

Eisenhower Matrix Examples for Project Management

This way, you’ll not only meet deadlines but also maintain a healthy balance between competing demands, ultimately ensuring your projects run smoothly and effectively. While reading this article, I’ll use the word “delegate” as if you ran a department, agency, or organization. As a self-manager, remember you can still delegate – in today’s global marketplace, an army of freelancers sit ready to take on your important-but-not-urgent tasks. Using his prioritization and time management method, Dwight David “Ike” Eisenhower was one of American history’s most productive chief executives.

The Eisenhower Matrix is an effective time management strategy that prevents cognitive tunneling, reduces the mere urgency effect, and eliminates busy work. This method can be helpful for those who struggle with procrastination, tend to focus on non-essential tasks, or need to manage their time more efficiently. As projects evolve or new information arises, team members can easily update the matrix by adding, editing, or removing elements. This ensures that the team remains agile and adaptable to changing project demands and its most important tasks. It’s one thing to work on prioritizing tasks with the Matrix approach, it’s another to do it collaboratively! For instance, to draw up a matrix, shape tools, text, and image upload features are all handy.

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